Studio Assistant

We have a fantastic opportunity for a Studio Assistant to join our Melbourne studio on a full-time basis. This role is varied, rewarding and focused on quality customer service and administration support. 

Woods Bagot is a People Architecture company placing human experience at the centre of our design process to create and deliver engaging, future-oriented projects that respond to the way people actually use space. 

Our Values 

Uncompromising Design. Rigorous Curiosity. Effective Communication. Collective Intelligence. Dynamic Careers. 

Woods Bagot is a values-driven organisation and our values underpin everything we do. Values guide the way we work, the way we make decisions and how we interact with each other, our clients and our stakeholders. 

About the Role 

This position requires a well-organised, friendly and professional individual with excellent communication skills. You will need to be able to prioritise tasks and manage your time effectively. You will have administration experience and understand the successful management of a busy studio. 

Key Responsibilities: 

• Welcoming of visitors & clients, handling enquiries pleasantly and efficiently 
• Maintaining meeting rooms, communal spaces, print room and kitchen – ensuring they are fully stocked and tidy at all times 
• Supporting the Studio Operations Manager 
• Coordinating the booking of meeting rooms, equipment and catering, and setting up any functions 
• Provide administrative assistance, including typing, formatting documents 
• Ordering all Studio supplies 
• Mail collection and distribution 
• Relieving the reception desk as required 

About You 

This position requires a well-organised, friendly and professional individual with excellent communication skills. You will need to be able to prioritise tasks and manage your time effectively. You will have strong administration experience and understand the successful management of a busy Studio. 

You will be able to Demonstrate: 

• Excellent organisational skills 
• Excellent communication skills in both written and verbal form 
• Strong administration skills 
• Ability to prioritise tasks and manage time effectively 
• A positive, can-do attitude and pro-active willingness to learn 
• Strong computer skills – experience in Outlook, Word, Excel and PowerPoint are essential 
• InDesign experience highly regarded but not essential 
• Previous experience working in an Architectural / Design environment is an advantage 

Benefits we Offer 

In addition to working for a leading design Studio you will enjoy benefits such as: 

• Annual discretionary bonus 
• Paid Parental Leave 
• Employee Assistance Program 
• Employee referral program 
• Flexible working arrangements 

How to Apply 

Applicants are required to submit a resume via our Studio Assistant SEEK Job Post. Applications will be treated in the strictest confidence. We do not accept unsolicited resumes or names from agencies. 

All personal data collected by the Company will be kept confidential and only used for recruitment purposes. 

Mandatory requirement: It is an essential requirement that at the time of applying for this position, applicants must have the legal right to work in Australia. 

Inspiration. Innovation. Inclusiveness. We are Woods Bagot. 

Woods Bagot is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, colour, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status. 

At Woods Bagot, we are committed to creating an environment where difference is celebrated, valued and respected, practices are equitable, and our people feel like they belong. We accept that none of us is smarter than all of us. We believe building a diverse workforce is the foundation to creativity and innovative design – it is only by working together that we can realise the potential of our people, clients and communities around us. Through our inclusive leadership and our truly global studio network of strategists, experience designers and scientists, you will find your voice and have the support and flexibility required to bring your whole self to work and build an exceptional career.