Studio Accounting Assistant

About Woods Bagot – Architecture for Worlds Ahead

We design places that meet the challenges and opportunities of our rapidly changing world. Our commitment to exploration, impact and community creates enduring, forward‑thinking outcomes, unlocking humanity’s highest potential. With a global design culture devoted to creativity, resilience, and purpose – we ensure every project contributes to our client’s vision, inspiring future generations.

Woods Bagot is part of the 7C Network. The 7C Network is an integrated network of design and architecture companies that provides “Total Place Design,” a holistic approach to creating transformative environments. It combines capabilities from its constituent brands – including Woods Bagot, ERA-co, Impact Futures, and Customs Bureau – to offer services in placemaking, sustainability, architecture and interior design, and luxury concepts.

About the Role

The Studio Accounting Assistant role is crucial in assisting the CA Studio Accountant in managing and overseeing sub-consultants and project administration.

The North American business has studio locations in New York, San Francisco, and Los Angeles. The Californian studios are supported by a Studio Accountant based in San Francisco. Both San Francisco and Los Angeles studios are involved in several projects that utilize subconsultants.

Key Responsibilities:

Supplier Invoices – Reconciliation And Posting

• Collate, agree, and code supplier/sub consultant invoices into BST (7C’s ERP system)
• Track sub consultant budgets per project, including identifying any budget inconsistency against approved budgets, and discuss with the Project Leader for change order requests
• Identify/request missing invoices per subconsultant statements
• Where invoices are outstanding, post accruals for project subconsultants as required
• Ad hoc reporting and reconciliation exercises for project managers/ management
• Track billable charges (subconsultant invoices and staff expenses) by project

Month-End Woods Bagot Invoicing

• Gather all invoices/receipts as backup for Woods Bagot’s invoice to the client
• Support the Studio Accountant in invoice creation

Supplier Payments

• Track vendor invoices that are payable. (Either subconsultant invoices that the client paid, or direct consultants that managers approved to pay)
• Track any urgent/out-of-process payments that need to be made
• Assisting with the collation of payment files to pay subconsultants

You will be able to demonstrate:

• 5-10 years’ experience in a similar role.
• CA/CPA qualified or equivalent is a plus.
• Strong Excel skills are a must.
• Strong communication (written and verbal) and stakeholder engagement skills.
• Positive, proactive attitude with a focus on continuous improvement.

How to Apply

Please submit your up-to-date resume and CV via our job posting. Applications will be treated in the strictest confidence.

We do not accept unsolicited resumes or names from agencies.

Mandatory requirement: It is an essential requirement that at the time of applying for this position applicants must have the legal right to work in the United States of America.