Document Controller

About Woods Bagot – Architecture for Worlds Ahead

We design places that meet the challenges and opportunities of our rapidly changing world. Our commitment to exploration, impact and community creates enduring, forward‑thinking outcomes, unlocking humanity’s highest potential. With a global design culture devoted to creativity, resilience, and purpose – we ensure every project contributes to our client’s vision, inspiring future generations.

About the Role

As the document controller you will be a key part of the project’s management, working closely with the project leader and collaborating with package leaders and team members as well as the client, third party consultants and other stakeholders.

Please note, this role will primarily be based on-site at the Perth Airport Project Office.

Key Areas of Responsibility:

• Controlling document flows (incoming and outgoing)
• Checking / verifying documents prior to issue for accuracy and compliance
• Maintaining project registers and control logs as required
• Assisting project teams with storage and access of project information
• Assisting with preparation of design reports
• Assisting with preparation of regular project reporting
• Assisting with scheduling and closeout of project processes
• Developing project workflows in collaboration with the project leader, and maintaining workflow implementation
• Managing internal team processes
• Collaborating with other documentation groups (first point of contact)

About You

You are methodical and process-oriented, with experience in document and records management across various file types. Ideally, you’ve worked on property infrastructure projects or within sectors such as aviation, rail, or roads.

Required Experience and Skills:

• Microsoft Office power user; strong knowledge of electronic document management systems on large projects such as Aconex (essential), ProjectWise and/or SharePoint an advantage
• Experience working on large, multidisciplinary projects
• Detail-focused document organising abilities
• Comfortable working in process-based project delivery
• High degree of personal organisation
• Able to estimate the time required for tasks and to manage multiple deadlines and prioritise
• Able to balance competing demands from team members and third parties
• Able to communicate all issues to the project leader, and to explain processes and requirements to the team
• Comfortable with changes to schedules and/or priorities
• Able to use initiative
• Architectural / engineering background an advantage

How to Apply

Applicants are required to submit an up-to-date resume via our LinkedIn job post. Applications will be treated in the strictest confidence. We do not accept unsolicited resumes or names from agencies. All personal data collected by the Company will be kept confidential and only used for recruitment purposes.

Mandatory requirement: It is an essential requirement that at the time of applying for this position applicants must have the legal right to work in Australia (an Australian citizen or Permanent Resident).

Inspiration. Innovation. Inclusiveness. We are Woods Bagot.

Woods Bagot is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, colour, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

At Woods Bagot, we are committed to creating an environment where difference is celebrated, valued and respected, practices are equitable, and our people feel like they belong. We accept that none of us is smarter than all of us. We believe building a diverse workforce is the foundation to creativity and innovative design – it is only by working together that we can realise the potential of our people, clients and communities around us. Through our inclusive leadership and our truly global studio network of strategists, experience designers and scientists, you will find your voice and have the support and flexibility required to bring your whole self to work and build an exceptional career.