Accounts Payable Coordinator

About Woods Bagot – Architecture for Worlds Ahead

We design places that meet the challenges and opportunities of our rapidly changing world. Our commitment to exploration, impact and community creates enduring, forward‑thinking outcomes, unlocking humanity’s highest potential.

With a global design culture devoted to creativity, resilience, and purpose – we ensure every project contributes to our client’s vision, inspiring future generations.

About the role

Woods Bagot (WB) is a global architecture firm with studios in Australia, New Zealand, China, Hong Kong, Singapore, North America, London and Dubai.

WB is part of the 7C network, which is a total place design network of businesses including:

– WB – a global architecture and interior design firm

– ERA – a placemaking consulting firm

– Customs Bureau – a luxury hotel interiors business; and

– Impact Futures – a sustainability consulting business.

The business operates with dedicated accounting and finance teams across its regional studios, supported by a centralised Group Finance function based in Melbourne, led by 7C’s global CFO. This role is part of the Group Finance team and is responsible for coordinating accounts payable activities for Australian and Group related vendors and suppliers.

Key Responsibilities:

Accounts Payable Coordination

• Manage supplier payment runs across multiple entities (WB Australia, ERA Australia, Group Services).
• Collaborate with studio accountants to ensure vendor payments align with contracts and billing schedules.
• Oversee monthly AMEX reconciliation and payment processes.
• Process fortnightly employee expense reimbursements and ad hoc supplier payments.
• Support vendor reconciliations and respond to supplier inquiries as needed.
• Promote best practices in paperless AP processing across the 7C network.

Vendor Management

• Maintain accurate vendor records in BST in line with company policy.
• Validate supplier account details using EFTSure to mitigate fraud risks.
• Champion a culture of risk awareness regarding cyber threats and financial fraud.
• Ensure compliance with vendor account change policies.

Audit Support

• Assist with annual audit activities, including AP process documentation and provision of required reports and data.

About You

• Degree in accounting, finance or related field
• 3-6 years accounts payable experience
• Intermediate to advanced excel skills
• Experiences assisting in broader finance functions (month end tasks)
• Proactive, collaborative and can-do attitude with attention to detail with rigorous follow up.
• Team player but able to work autonomously and take initiative and maintain confidentiality

How to Apply

Please submit your up-to-date resume and cover letter in a combined document via our Accounts Payable LinkedIn post. Applications will be treated in the strictest confidence. We do not accept unsolicited resumes or names from agencies.

Mandatory requirement: It is an essential requirement that at the time of applying for this position applicants must have the legal right to work in Australia (an Australian citizen or Permanent Resident).

Inspiration. Innovation. Inclusiveness. We are Woods Bagot.

Woods Bagot is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, colour, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

At Woods Bagot, we are committed to creating an environment where difference is celebrated, valued and respected, practices are equitable and our people feel like they belong. We accept that none of us is smarter than all of us. We believe building a diverse workforce is the foundation to creativity and innovative design – it is only by working together that we can realize the potential of our people, clients and communities around us. Through our inclusive leadership and our truly global studio network of architects and designers, you will find your voice and have the support and flexibility required to bring your whole self to work and build an exceptional career.