Submissions Manager

The Role:

The role of Submissions Manager is to manage bid activities for significant, multi-million-dollar proposals for both Government and Private clients, based in Melbourne but with reach across multiple ANZ studios.

This multi-faceted role requires the planning and management of large-scale submissions and proposals, special projects and support services.

Key Responsibilities:

  • Preparation and management of bids, submissions and key responses. Including tracking and identifying project opportunities.
  • Monitoring and assess opportunities via media research and tender link alerts relevant local print media, government and industry publications, and websites.
  • Strategic planning and research for bid responses.
  • Ensure governance of bid process is followed including Go No Go (GNG) gateway, legal and risk reviews and fee approvals.
  • Coordinate and lead How to Win (HTW) workshops and contribute to submission strategy.
  • Submission and bid management including advising and recommending best practice, coordinating team contributions, writing, desktop publishing and layout, content and editing, and graphic design ensuring you effectively promote the attributes of Woods Bagot’s client offering.
  • Maintain library of marketing resources, including submissions, collateral including CV’s, project data sheets, and boiler plate content for use locally and globally.
  • Comprehensive application of design templates and incorporation of graphic design artwork, copy writing and layout of marketing material.
  • Maintain brand consistency across all materials.
  • Liaise directly with printers, publishers and other suppliers in regard to timely delivery of products.
  • Maintain client database and assist with developing, capturing and tracking opportunities.
  • Maintain leads and proposal information in CRM and DI Portal.
  • Work with the Global Client Stream to execute globally significant bids and proposals management.


About you

As the successful candidate, you will have a keen eye for detail, excellent people and process management and clear communication skills.  You can engage with key stakeholders at all levels of a business and  leverage these relationships to successful outcomes. The ideal candidate will also have exceptional relationship-building skills, both internally and externally, and past experience working within a professional services firm.  

You will be able to demonstrate:

  • 5+ years (or equivalent) in a similar role.
  • Advanced Adobe Creative Suite (particularly InDesign).
  • Microsoft Office Suite.
  • CRM database using Microsoft 365 Dynamics.
  • Organisation and time management.
  • Effective communication skills.
  • A genuine interest in design/building/property industries.
  • Ability to work on multiple projects concurrently.
  • Ability to integrate multiple visual platforms for presentation.  
  • Tertiary Qualifications in Marketing, Commerce or Design related field.


About Woods Bagot: 

Wood Bagot is a leading architecture and design company. We place human experience at the centre of our design process in order to deliver engaging, future-oriented projects that respond to the way people use space. We do this as a global design and consulting studio with a team of over 850 experts working across 15 studios in Australia, Asia, Europe, the Middle East and North America. We operate in a collaborative and open environment where our global studio environment, ideas, teamwork and research allow us to deliver exceptional solutions to our clients.

Benefits of Woods Bagot:

  • Paid Parental Leave.
  • Employee Assistance Program.
  • Employee Referral Program.
  • Annual Discretionary Bonus.
  • Regular social activities.
  • Global Project experience.
  • Flexible work options available


To Apply

If you have the knowledge, skills, and experience for this role, we would love to hear from you! 

Please apply via our LinkedIn post with a cover letter and resume detailing your suitability for this position. Applications will be treated in the strictest confidence.

All personal data collected by the Company will be kept confidential and only used for recruitment purposes.

Applications close Monday 22 February 2021.


Mandatory requirements

It is an essential requirement that at the time of applying for this position, applicants must have the legal right to work in Australia.


Inspiration. Innovation. Inclusiveness. We are Woods Bagot.

Woods Bagot is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, colour, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

At Woods Bagot, we are committed to creating an environment where difference is celebrated, valued and respected, practices are equitable, and our people feel like they belong. We accept that none of us is smarter than all of us. We believe building a diverse workforce is the foundation to creativity and innovative design – it is only by working together that we can realise the potential of our people, clients and communities around us. Through our inclusive leadership and our truly global studio network of strategists, experience designers and scientists, you will find your voice and have the support and flexibility required to bring your whole self to work and build an exceptional career.