Melbourne

Submissions Coordinator

Woods Bagot is a People Architecture company placing human experience at the centre of our design process to create and deliver engaging, future-oriented projects that respond to the way people actually use space.

Our Values

Uncompromising Design. Rigorous Curiosity. Effective Communication. Collective Intelligence. Dynamic Careers.

Woods Bagot is a values-driven organisation and our values underpin everything we do. Values guide the way we work, the way we make decisions and how we interact with each other, our clients and our stakeholders.

About the role

The role of Submissions Co-ordinator will prepare, support and coordinate submission activities for significant multi-million dollar proposals. Duties require the planning and administration for programs, special projects and support services for the Studio and wider team at Woods Bagot.

Key Responsibilities:

  • Assess opportunities through research
  • Strategic planning and research for bid responses
  • Submission writing and text review
  • Coordinate team contributions to submission content
  • Track and research project opportunities/conduct client research
  • Conduct weekly media scanning, that is, review relevant local print media, government and industry publications and websites
  • Graphic design and layout of bids utilising Adobe InDesign
  • Assist Marketing department in maintaining brand consistency across all materials
  • Liaise directly with printers and publishers in regards to timely delivery of products
  • Maintain client database and assist with developing and capturing opportunities and Client action plans
  • Identify, coordinate and maintain local studio project detailed project information statements

 About You

As the successful candidate you have a true passion working with text and graphics in a challenging environment. Working across all areas in our Melbourne studio, you will play a key role in producing high level bid, marketing and project collateral. You will be comfortable working autonomously and as part of a team designing and creating submission documents and site context graphics.

You will be able to demonstrate:

  • A proven record of previous work in the graphic design field
  • A proven record of Submission writing and text review
  • Marketing, Commerce or Design related field (Interior Design or Architecture)
  • Strong computer skills, advanced knowledge in InDesign, Photoshop and Illustrator
  • Strong creative thinking to produce new ideas and concepts to convey the design story in client submissions and presentations
  • Ability to ‘think outside the box’ for imaginative bid layouts and graphic concepts
  • Understanding of Architecture and design concepts extremely desirable
  • Ability to integrate multiple visual platforms for presentation slide decks preferred
  • 3-5 years work experience (or equivalent) within the field

Benefits we offer

In addition to working for a world class design Studio you will enjoy benefits such as:

  • Paid Parental Leave Employee Assistance Program
  • Employee Referral Program
  • Annual Discretionary Bonus
  • Working on some of the most interesting and complex projects in Australia alongside a talented team

How to apply

Applicants are required to submit a cover letter and resume via our LinkedIn job post for a Submissions Coordinator. Applications will be treated in the strictest confidence. We do not accept unsolicited resumes or names from agencies. 

All personal data collected by the Company will be kept confidential and only used for recruitment purposes.

 

Mandatory requirements

It is an essential requirement that at the time of applying for this position, applicants must have the legal right to work in Australia.

 

Inspiration. Innovation. Inclusiveness. We are Woods Bagot.

Woods Bagot is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, colour, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

At Woods Bagot, we are committed to creating an environment where difference is celebrated, valued and respected, practices are equitable, and our people feel like they belong. We accept that none of us is smarter than all of us. We believe building a diverse workforce is the foundation to creativity and innovative design – it is only by working together that we can realise the potential of our people, clients and communities around us. Through our inclusive leadership and our truly global studio network of strategists, experience designers and scientists, you will find your voice and have the support and flexibility required to bring your whole self to work and build an exceptional career.