Studio Receptionist/ Assistant

Our Sydney Studio has an exciting Full time opportunity for a Studio Receptionist / Assistant. This role is varied, rewarding and focused on quality customer service and administration support.

Woods Bagot is a People Architecture company placing human experience at the centre of our design process to create and deliver engaging, future-oriented projects that respond to the way people actually use space. 

Our Values 

Uncompromising Design. Rigorous Curiosity. Effective Communication. Collective Intelligence. Dynamic Careers. 

Woods Bagot is a values-driven organisation and our values underpin everything we do. Values guide the way we work, the way we make decisions and how we interact with each other, our clients and our stakeholders. 

About You

As the successful candidate you are well presented, confident, approachable and have a very reliable work ethic. You have excellent attention to detail and the ability to prioritise tasks and manage time effectively without direction. Your customer service skills are unfaultable, people are drawn to your infectious personality.

This is a fast paced role where your “can do” attitude will inspire those around you. Multiple deadlines don’t faze you and neither do menial tasks required around the studio. You are calm and collected under pressure and you believe there are no road blocks, only solutions.

You are meticulous in keeping your studio well-presented and efficiently run for visitors and employees alike.

  • Over 3 years of experience in similar role
  • Excellent organisational skills
  • Ability to plan your work but prioritise tasks in order of urgency
  • Excellent communication skills in both written and verbal form 
  • Strong administration skills willingness to go the extra mile
  • Ability to prioritise tasks and manage time effectively 
  • A positive, can-do attitude and pro-active willingness to learn 
  • Strong computer skills – experience with Outlook, Microsoft Office, Word, Excel and PowerPoint are essential 
  • Previous experience working in an Architectural / Design environment is an advantage

About the Role 

This position requires a well-organised, friendly and professional individual with excellent communication skills. You will need to be able to prioritise tasks and manage your time effectively, providing quality management and coordination of the front of house area by ensuring clients, visitors and staff are welcomed warmly with all needs met in a prompt, friendly and efficient manner.

Key Responsibilities: 

  • Welcoming of visitors & clients, handling enquiries pleasantly and efficiently 
  • Handling of incoming calls and enquiries by phone, internet, email and mail
  • Maintaining meeting rooms, communal spaces, print room and kitchen – ensuring they are fully stocked and tidy at all times 
  • Supporting the Studio Support Manager 
  • Coordinating the booking of meeting rooms, equipment and catering, and setting up any functions 
  • Assisting with travel arrangements, managing Outlook calendars, and providing administrative support such as typing and document formatting.
  • Managing the procurement of all necessary supplies for the studio, ensuring adequate stock levels are maintained.
  • Overall administrative / secretarial support including diary management, travel bookings, AmEx reconciliation and uber reconciliation
  • Mail collection and distribution,
  • Tenant liaison with building management

Benefits we Offer 

In addition to working for a leading design Studio you will enjoy benefits such as: 

  • Annual discretionary bonus 
  • Paid Parental Leave 
  • Employee Assistance Program 
  • Employee referral program 

How to Apply 

Applicants are required to submit a resume via our Studio Assistant SEEK Job Post. Applications will be treated in the strictest confidence. We do not accept unsolicited resumes or names from agencies. 

All personal data collected by the Company will be kept confidential and only used for recruitment purposes. 

Mandatory requirementIt is an essential requirement that at the time of applying for this position, applicants must have the legal right to work in Australia. 

Inspiration. Innovation. Inclusiveness. We are Woods Bagot. 

Woods Bagot is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, colour, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status. 

At Woods Bagot, we are committed to creating an environment where difference is celebrated, valued and respected, practices are equitable, and our people feel like they belong. We accept that none of us is smarter than all of us. We believe building a diverse workforce is the foundation to creativity and innovative design – it is only by working together that we can realise the potential of our people, clients and communities around us. Through our inclusive leadership and our truly global studio network of strategists, experience designers and scientists, you will find your voice and have the support and flexibility required to bring your whole self to work and build an exceptional career.