Studio Accountant

Woods Bagot is a People Architecture company placing human experience at the centre of our design process to create and deliver engaging, future-oriented projects that respond to the way people actually use space.

Responsibilities

Accounts Payable

• Suppliers & Sub consultants – ensure all supplier and sub consultant invoices are approved, correctly coded and posted to the correct project, phase and GL in BST.
• Supplier and sub consultant account set-up and maintenance.
• Liaise with vendors regarding any invoicing queries.
• Ensure all group invoices/costs are recharged and obtain the correct GL and project codes.
• Vendor payments – Daily conversations with vendors regarding payment requests and BACS process.
• Employee Expense Claims – Checking all staff expense claim entries in BST by ensuring all entries. are correctly coded and receipts have been provided. Ensure the approval process is followed.
• Review actual spend against budget and report on any differences.
• Cash flow – AP report updated and incorporated into the bi-weekly cash flow forecast.

Accounts Receivable

• Collate billing information from PM or from WIP reviews or client contract for monthly billings.
• Reconcile completed projects to ensure the main contract and any variations have been fully billed.
• Prepare and send draft invoices to Project Managers to authorise, and final invoices to the client.
• Enter all approved invoices/credit notes into BST once issued.
• Update billing schedule/drawdown schedule on each project.
• Following up outstanding debtors and ensure timely payment.
• Liaise with clients.

Project

• Complete project set-up workflow from CRM emails.
• Setup new project numbers and phases as required.
• Upkeep of project and client information on BST.
• Review timesheets on projects for accuracy and correct if necessary.
• Recharge expenses on projects to the client.
• Assisting Project Leaders as required with financial reports on projects.
• Assist with project reconciliations as required.

Bank

• Download company bank statement and post daily cash receipts to send to Group Credit Controller.
• Process weekly BACS payment.
• Reconcile all company bank accounts.
• Liaise with bank for any banking queries.

Timesheets

• Set-up new employees in BST and ensure access to timesheets.
• Timesheet training for new employees and support for staff as required.
• Ensure all timesheets are completed in line with month end deadlines.

Payroll

• To check payroll and pension contributions every month.
• Liaise with our payroll provider for any payroll queries.
• P11D and P60 statements at year end.

Other duties

• Post month end Journals.
• Assist RFM with monthly balance sheet reconciliations.
• Monthly staff credit card reconciliation.
• Assist RFM with the year end audit and liaise with auditors to answer queries.
• Quarterly VAT Returns.
• Foreign VAT reconciliations and liaise with tax consultant.

Personal Competencies

• Excellent written and verbal communication skills.
• A flexible approach and attitude.
• Excellent time management, with the ability to multitask and prioritise.
• The ability to maintain confidentiality with discretion and tact.
• A high level of initiative, proactivity and follow through.
• High level attention to detail, efficiency, and effectiveness.
• Problem-solving skills.
• All-rounder and able to manage a variety of tasks.

Work Experience / Technical Skills

• 5+ years’ experience in a similar accounting role is essential
• Experience with a professional services firm an advantage
• Knowledge of payroll processes an advantage
• Experience in project accounting essential
• Experience of quarterly VAT return process
• Experience in using accounting/ERP software
• Intermediate to advance excel and outlook skills

Qualifications

• Batchelor’s Degree or Certificate in Business, Accounting or Finance

Benefits we offer

In addition to working for a world-class design Studio, you will enjoy benefits such as:

• A balance between Studio and home working
• Access to global resources to enhance your learning and development
• Private healthcare and dental cover
• Annual discretionary bonus
• Company pension scheme

How to apply

Please send your resume via the Studio Accountant LinkedIn job post. Applications will be treated in the strictest confidence. We do not accept unsolicited resumes or names from agencies.

Mandatory Requirement: It is an essential requirement that applicants must have the legal right to work in the UK when applying for this position.

Inspiration. Innovation. Inclusiveness. We are Woods Bagot.

Woods Bagot is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, colour, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity and gender expression.

At Woods Bagot, we are committed to creating an environment where the difference is celebrated, valued, and respected, practices are equitable, and our people feel like they belong. We accept that none of us is smarter than all of us. We believe building a diverse workforce is the foundation of creativity and innovative design – it is only by working together that we can realise the potential of our people, clients, and communities around us. Through our inclusive leadership and our truly global studio network of architects and designers, you will find your voice and have the support and flexibility required to bring your whole self to work and build an exceptional career.

All personal data collected by the Company will be kept confidential and only be used for recruitment purposes.