Project Accountant

About the role

The function of this role is to manage activities relating to project accounting, studio administration, management accounting, and providing financial support to the Studio Executive, Stream Leaders, and Project Leaders across Sydney Hub (Sydney, Brisbane and Perth Studios).

Key responsibilities:

Project Management and Resourcing

  • Project set-up and maintenance in BST.
  • Updating project resourcing and revenue forecast.
  • Assisting with Project Leader queries.
  • Attend project reviews and record detail.
  • Project reconciliations.
  • Maintaining bids in BST in line with CRM updates.
  • Coordinate weekly pipeline meetings.

Accounts Receivable

  • Prepare monthly invoices and seek approval for issue within required deadlines.
  • Client invoicing liaison as required.
  • Monitor and chase up outstanding invoices.
  • Provide weekly collections updates.
  • Maintain 3-monthly billing forecast.


  • Timesheet support as required.
  • Ensure all timesheets are completed in line with month end deadlines.


  • Review costs and update revenue for each active project in line with detail discussed in project review.
  • Highlight any major changes in forecast to actual cost/revenue with Project Leader.
  • Collate final revenue position and approvals for issue.
  • Review project WIP balances to ensure in line with expectations.

Accounts Payable

  • Oversight and collaboration with the Accounts Assistant on accounts payable, reconciliation of corporate credit card (AMEX) statements, accurate project coding, timesheets & other administration.
  • Review of all costs for accrual allocations.

Financial Audit

  • Assisting with the annual external auditing process – confirm data and provide relevant paperwork for selected projects.

Leave / Payroll Report

  • Ensure all employees leave has been submitted in People Portal for payroll.
  • Follow up any missing or outdated leave applications for update.
  • Review and ratify monthly payroll file for payroll processing.

About you

Qualifications and education

  • Bachelors Degree and/or Certificate in Business, Accounting or Commerce.
  • 4+ years’ experience in a relevant accounting role.
  • Excellent Microsoft Excel and Microsoft Outlook skills.
  • Experience with BST Enterprise advantageous.

Personal Competencies

  • Strong written & verbal communication skills. Ability to interact with stakeholders at all levels.
  • Excellent time management skills and the ability to prioritise tasks.
  • Proactive and assertive, a commitment to continue following up required detail to ensure completion of tasks within deadlines.
  • High level of attention to detail.
  • Ability to work well within a team as well as autonomously.
  • Agile, a willingness to learn and ability to adapt to change.

Benefits we offer

In addition to working for a world class design Studio you will enjoy benefits such as:

  • Paid Parental Leave
  • Employee Assistance Program
  • Employee Referral Program
  • Annual Discretionary Bonus
  • Working on some of the most interesting and complex projects in Australia alongside a talented team

How to apply

Applicants are required to submit a resume and portfolio via our Project Accountant LinkedIn Job Post. Applications will be treated in the strictest confidence. We do not accept unsolicited resumes or names from agencies.

All personal data collected by the Company will be kept confidential and only used for recruitment purposes.

Mandatory requirement:

It is an essential requirement that at the time of applying for this position applicants must have the legal right to work in Australia (an Australian citizen or Permanent Resident).

Inspiration. Innovation. Inclusiveness. We are Woods Bagot.

Woods Bagot is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, colour, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

At Woods Bagot, we are committed to creating an environment where difference is celebrated, valued and respected, practices are equitable, and our people feel like they belong. We accept that none of us is smarter than all of us. We believe building a diverse workforce is the foundation to creativity and innovative design – it is only by working together that we can realise the potential of our people, clients and communities around us. Through our inclusive leadership and our truly global studio network of strategists, experience designers and scientists, you will find your voice and have the support and flexibility required to bring your whole self to work and build an exceptional career.