Marketing & Submissions Coordinator

Woods Bagot is a People Architecture company placing human experience at the center of our design process to create and deliver engaging, future-oriented projects that respond to the way people actually use space.

About the Role

This multi-faceted position requires the ability to initiate, organize and lead the development of effective marketing strategies including the creation of substantial, well-designed bid proposals, marketing collateral and presentations.

Key Responsibilities:

• Coordinate the management and production of Bid submissions, key presentations, and marketing collateral (CVs, brochures, project sheets).
• Strategic planning and research for bid responses.
• Graphic design and layout of proposals utilising Adobe InDesign.
• Track and research project opportunities/conduct client research
• Conduct weekly media scanning, that is, review relevant local print media, government and industry publications and websites.
• Assess locally relevant client intelligence alerts and elevate opportunities when required.
• Maintain brand consistency across all marketing collateral.
• Responsible for maintenance of the studio marketing systems (image library, digital asset database)
• Assist with regional and global support when necessary.
• Assist with the implementation of targeted client engagement initiatives to support sector and business plan targets.
• Assist with preparing materials and entries for awards.

About You

The right person for this role will be a self-starter and eager to learn new marketing skills with a renowned global architecture firm. In this role, you will also collaborate with the Woods Bagot global marketing team and contribute to firm-wide marketing and business development initiatives.

You will be able to Demonstrate:

• Creative thinking to produce new ideas and concepts to convey the design story in client submissions and presentations.
• Proficiency in InDesign and Photoshop.
• Ability to ‘think outside the box’ for imaginative bid layouts and graphic concepts.
• Ability to work on multiple projects in a deadline-oriented environment.
• Understanding of architecture, interior design and design concepts is desirable.
• Experience working within professional services-related industries is preferable.
• Experience with coordinating and working alongside complex internal teams including senior Principals and Directors internally.
• Previous experience in administrative work: maintaining collateral, updating CRM, etc.
• 3+ years’ work experience in a similar role.
• Relevant degree in Marketing, Business, Graphic Design or Communications.
• Organized and methodical approach to bid writing and co-ordination.
• Ability to maintain confidentiality at all times.
• Effective communication skills.
• Ability to work autonomously and flexibly to coincide with deadlines (sometimes across time zones).

How to Apply

Applicants are required to submit a resume and portfolio via the Marketing & Submissions Coordinator LinkedIn job post. Applications will be treated in the strictest confidence. We do not accept unsolicited resumes or names from agencies.

All personal data collected by the Company will be kept confidential and only used for recruitment purposes.

Mandatory requirement: It is an essential requirement that at the time of applying for this position, applicants must have the legal right to work in the United States.

Inspiration. Innovation. Inclusiveness. We are Woods Bagot.

Woods Bagot is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

At Woods Bagot, we are committed to creating an environment where difference is celebrated, valued and respected, practices are equitable, and our people feel like they belong. We accept that none of us is smarter than all of us. We believe building a diverse workforce is the foundation to creativity and innovative design – it is only by working together that we can realize the potential of our people, clients and communities around us. Through our inclusive leadership and our truly global studio network of strategists, experience designers and scientists, you will find your voice and have the support and flexibility required to bring your whole self to work and build an exceptional career.