San Francisco

Marketing and Submissions Specialist

Woods Bagot is a People Architecture company placing human experience at the centre of our design process to create and deliver engaging, future-oriented projects that respond to the way people actually use space.

About the role

Working across a variety of sectors and disciplines within our San Francisco and LA studios, you will play a key role in producing high-quality proposals and marketing collateral. As a successful candidate, you have a true passion for coordinating proposal activities and working with text and graphics in a dynamic environment. You will be comfortable working autonomously and as part of a team designing and creating submission documents, presentations, and marketing materials.

Key Responsibilities:

  • Graphic design and layout of proposals utilizing Adobe InDesign
  • Lead the management, coordination and production of bids, submissions, key presentations, and marketing materials for the Woods Bagot San Francisco and Los Angeles studios
  • Assist with preparing materials and entries for awards
  • Strategic planning and research for bid responses
  • Track and research project opportunities/conduct client research
  • Conduct weekly media scanning, that is, review relevant local print media, government and industry publications and websites
  • Maintain brand consistency across all materials including CVs and project sheets.
  • Responsible for managing marketing system (CRM, image library, digital asset database)
  • Assist with Regional Support when necessary
  • Assist with the implementation of targeted client engagement initiatives to support Sector and business plan targets
  • Assess locally relevant client intelligence alerts and elevate opportunities when required
  • Identify, coordinate, and maintain local studio project detailed project information statements

About You

The right person for this role will be a self-starter eager to learn new marketing skills with a renowned global architecture firm. This multi-faceted position requires the ability to initiate, organize and lead the development of effective marketing strategies including the creation of substantial, well-designed bid proposals, marketing collateral and presentations. In this role, you will also collaborate with the Woods Bagot Regional Marketing team and contribute to firm-wide marketing and business development initiatives.

You will be able to demonstrate:

  • 2-5 years’ work experience in a similar role
  • Relevant degree in Marketing, Business, Graphic Design or Communications
  • Previous graphic design experience
  • Previous experience in administrative work: Maintaining collateral, updating CRM, etc.
  • Experience working within the professional services related industries is preferable
  • Proficiency in InDesign, Photoshop, and Illustrator
  • Strong creative thinking to produce new ideas and concepts to convey the design story in client submissions and presentations
  • Ability to ‘think outside the box’ for imaginative bid layouts and graphic concepts
  • Ability to work on multiple projects in a deadline-oriented environment
  • Understanding of Architecture, Interior Design and design concepts is extremely desirable
  • Experience with managing and working alongside complex internal teams including Senior Principals and Directors internally

How to apply

Please send your CV and covering letter through our Marketing and Submissions Specialist LinkedIn Job Post. Applications will be treated in the strictest confidence. All personal data collected by the Company will be kept confidential and only used for recruitment purposes. We do not accept unsolicited resumes or names from agencies.

Mandatory requirements: it is an essential requirement that at the time of applying for this position applicants must have the legal right to work in the United States

Inspiration. Innovation. Inclusiveness. We are Woods Bagot.

Woods Bagot is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, colour, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

At Woods Bagot, we are committed to creating an environment where difference is celebrated, valued and respected, practices are equitable, and our people feel like they belong. We accept that none of us is smarter than all of us. We believe building a diverse workforce is the foundation to creativity and innovative design – it is only by working together that we can realise the potential of our people, clients and communities around us. Through our inclusive leadership and our truly global studio network of strategists, experience designers and scientists, you will find your voice and have the support and flexibility required to bring your whole self to work and build an exceptional career