Human Resources Coordinator

About Woods Bagot – Architecture for Worlds Ahead

We design places that meet the challenges and opportunities of our rapidly changing world. Our commitment to exploration, impact and community creates enduring, forward‑thinking outcomes, unlocking humanity’s highest potential.

With a global design culture devoted to creativity, resilience, and purpose – we ensure every project contributes to our client’s vision, inspiring future generations.

About the Role

Woods Bagot is seeking a People & Culture / Human Resources Coordinator for our global People & Culture (P&C) team. Based in the Los Angeles Studio, you will have the opportunity to work with team members in many different regions around the world. Reporting directly to the People & Culture Systems Manager, you’ll be the backbone of our HR operations focused on our North American, Europe and Middle East regions, ensuring data integrity, supporting key people processes, and enabling our team to thrive.

Your responsibilities will include:

• Assisting the Regional P&C Managers with employment contracts and related employment paperwork.
• Liaising with P&C, studios and payroll to ensure employee related documentation and processes are followed.
• Ensuring all employee changes are effectively recorded and executed within our HRIS and employee files.
• Ad hoc and regular reporting and data auditing.
• Responding to system enquiries and escalating issues when required.
• Providing advice and training to managers and employees on how to effectively use P&C systems.
• Administration for global and regional P&C teams.
• Back up support to HRIS Administrators in other regions.
• Support with annual performance / pay / promotion cycle including maintaining spreadsheet data.
• Contribute to P&C related projects and initiatives.

About You

You thrive in a collaborative team environment but are equally comfortable working independently, taking ownership of your work and seeing tasks through to completion. You build positive relationships easily, enjoy working with a variety of people and personalities, and feel energized by the fast-paced, creative atmosphere of the studio.

Your Experience

• Bachelors Degree in Human Resources Management, business discipline or project management tertiary qualifications.
• 1-3 years experience ideally in a professional services environment.
• Advanced knowledge of MS Office, particularly Excel, Word and Powerpoint.
• Proficient skillset or exposure to HRIS.
• Experience in a HR Administrative role.
• Some experience with HR advisory tasks.
• Excellent attention to detail and proactive mindset.

How to Apply

Please submit your up-to-date resume via our HR Coordinator LinkedIn post. Applications will be treated in the strictest confidence. We do not accept unsolicited resumes or names from agencies.

Mandatory requirement: It is an essential requirement that at the time of applying for this position applicants must have the legal right to work in the United States (a US citizen or Permanent Resident).

Inspiration. Innovation. Inclusiveness. We are Woods Bagot.

Woods Bagot is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, colour, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

At Woods Bagot, we are committed to creating an environment where difference is celebrated, valued and respected, practices are equitable and our people feel like they belong. We accept that none of us is smarter than all of us. We believe building a diverse workforce is the foundation to creativity and innovative design – it is only by working together that we can realize the potential of our people, clients and communities around us. Through our inclusive leadership and our truly global studio network of architects and designers, you will find your voice and have the support and flexibility required to bring your whole self to work and build an exceptional career.