Los Angeles

Global Team Assistant – BDMC

About You

As the successful candidate you are more than just a coordinator and administration expert, you are also self-motivated, curious and a problem solver. Constantly taking initiative to improve a variety of systems and processes is just one of your many talents. Being able to build positive relationships and networks across multiple locations is a must. Best of all, you will get to be part of the different markets from your exposure and participation in business strategy and execution, management, marketing and communications – on a local and global scale! This is a unique opportunity to grow and evolve within a globally recognized architecture studio.

Your Team

You will be part of the global business development, marketing and communications (BDMC/ Global Client Stream) team. Based in our Los Angeles studio and reporting to the Global Client Stream Leader, you will be providing administrative and support services to the BDMC function. You will work collaboratively with BDMC team members, including the Global Client Stream Leaders, Global Business Development Leaders, and Brand Leader, to implement globally significant business development initiatives.

Your Role

The purpose of this role is to provide administrative and support services to the W-B Business Development, Marketing and Communications (BDMC / Global Client Stream) global team. You will be involved in a range of tasks focused on improving the client experience, and in supporting the planning, management and delivery of marketing and business development campaigns.

Your responsibilities include:

  • Graphic design and layout support for marketing collateral utilizing Adobe and Microsoft programs.
  • Diary management, including monitoring and maintaining calendars, arranging and minuting global meetings.
  • Preparing papers and presentations for executive meetings and workshops.
  • Collaborating with the Global BD Leaders, Global Client Stream Leaders and Brand Leader to implement globally significant business development initiatives.
  • Assisting with the Business Planning process each financial year.
  • Preparing monthly analytics reports for the Client Stream.
  • Additional responsibilities include:
  • Manage CRM data input including client details and information updates.
  • Coordination and logistics associated with production and distribution of marketing collateral .
  • Collaborating with all team members to deliver a great client experience.

As a valued member of the Global Client Stream, you will also:

  • Advocate the Client Stream delivery model.
  • Undertake additional responsibilities and tasks as required.
  • Take responsibility for your outcomes, and role model Woods Bagot’s Values and the behaviors that drive them.

Qualifications and Experience

  • Associate or Bachelors’ degree in business administration, marketing, graphic design, or a related field
  • 5+ years of marketing or administrative experience in a professional services firm (or equivalent)
  • Microsoft Office Suite experience (Outlook, Word, PowerPoint, Excel, etc.)
  • Experience with Miro board is a bonus
  • Adobe Creative Suite experience (InDesign is required, Illustrator and Photoshop experience a plus)
  • An ability to work as part of a global team and independently
  • An ability to effectively communicate and influence internal stakeholders, seeking feedback from stakeholders on satisfaction and areas for potential improvement
  • Excellence in interpreting complex documents and be able to summarize clearly (e.g. PowerPoint presentation, Miro, InDesign etc.)
  • An ability to maintain high accuracy and thoroughness
  • Time management and organizational skills, including the ability to balance competing priorities to deliver outcomes in a fast-paced and deadline driven environment
  • Ability to coordinate multiple, sometimes concurrent, assignments and deadlines
  • Professional writing and verbal communication skills in addition to active listening skills. Writing and copy-editing skills include experience reviewing, organizing, translating and editing written documents to improve clarity.
  • An ability to take initiative by anticipating tasks and look for ways to add value to the process/procedures of proposal and document creation
  • A genuine interest in the design and architecture industry
  • Build, maintain and utilize networks and relationships

How to apply:

Please send your CV, portfolio and covering letter via our LinkedIn job post. Applications will be treated in the strictest confidence. We do not accept unsolicited resumes or names from agencies.

Mandatory Requirement:

It is an essential requirement that applicants must have permanent work status in the US when applying for this position.

Inspiration. Innovation. Inclusiveness. We are Woods Bagot.

Woods Bagot is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

At Woods Bagot, we are committed to creating an environment where the difference is celebrated, valued, and respected, practices are equitable, and our people feel like they belong. We accept that none of us is smarter than all of us. We believe building a diverse workforce is the foundation of creativity and innovative design – it is only by working together that we can realize the potential of our people, clients, and communities around us. Through our inclusive leadership and our truly global studio network of architects and designers, you will find your voice and have the support and flexibility required to bring your whole self to work and build an exceptional career.

We run a flexible working environment to ensure a strong work/life balance, including options for partial work-from-home and time-shifting your hours.