Executive Assistant to Global Design Director

About the Role

We have a unique opportunity for a driven and motivated individual, to support our Global Design Director and CEO, as they champion and instill the ethos and rigor of the global studio’s design culture throughout the global studio.

This newly created role comes with a high level of responsibility as the right hand to the Global Design Director. You will interface with regional design leaders to ensure best design opportunities are identified early and set on a path to design excellence through regular tracking, reviews and documenting feedback and actions for the Global Design Leader.

The role will bridge the gap between highly creative design thoughts and concepts and the regulatory review and reporting requirements of achieving optimal outcomes, so an appreciation of systems and process is essential.

You will be confident with InDesign, MS Office and your graphic abilities, to produce reports and documents as required.

Key Responsibilities:

  • Manage global design and delivery reviews schedules and coordination
  • Aid the success of project designs through management of internal process including reviews.
  • Agree, communicate and manage improvements to current processes and new initiatives
  • Manage various design and delivery meetings – scheduling, agenda, actions and follow ups
  • Produce reports for various stakeholders of the business and report templates as necessary
  • Connect regularly with regional design stream leaders to ensure compliance with design processes
  • Compile a register of project process across the road map review stages
  • Prepare monthly global studio executive reports
  • Assist with the development of presentations and collateral
  • Collaborate with digital teams to maintain intranet portals and project management tools
  • Ensure global project sharing through various platforms
  • Manage selection of projects for Awards globally and track deadlines
  • Heavily interface with the image library and encourage wider use
  • Work closely with Global Marketing, Communications and Digital teams to assist in providing current content for external PR purposes including publications and social channels
  • Review final production materials to ensure that message quality, format and content meet design standards and are consistent with studio-wide guidelines
  • Other tasks as required

About You

This diverse role will suit someone who can collaborate with our architectural design teams and business professionals alike, with a variety of deliverables and responsibilities, and drawing on your project and people management abilities.

You will be able to demonstrate:

  • Excellent communication and interpersonal skills
  • Degree in relevant field advantageous e.g. architecture, design, project management or business administration
  • The ability to use initiative, problem solve and to make appropriate recommendations
  • Experience effectively and efficiently managing projects
  • Ability to influence without authority to drive better outcomes
  • Excellent administrative skills including the use of Microsoft office programs
  • Adobe suite preferred
  • Ability to work with discretion and tact

Benefits we offer:

In addition to working for a world class design Studio you will enjoy benefits such as:

  • Paid Parental Leave
  • Employee Assistance Program
  • Employee Referral Program
  • Annual Discretionary Bonus
  • Working on some of the most interesting and complex projects in Australia alongside a talented team

How to apply 

Applicants are required to submit an up-to-date resume in PDF format via our Executive Assistant to Global Design Director LinkedIn Job Post. Applications will be treated in the strictest confidence. We do not accept unsolicited resumes or names from agencies. 

All personal data collected by the Company will be kept confidential and only used for recruitment purposes. 

Mandatory requirements 

It is an essential requirement that at the time of applying for this position, applicants must have the legal right to work in Australia. 

About Us 

Woods Bagot prides itself on driving Dynamic Careers. We believe that our people’s potential are released through opportunities and experiences which are the reward for contribution, initiative, and personal accountability. Our job is to help enable you to take your career to the next level. 

If you have the knowledge, skills, and experience for this role, we would love to hear from you! 

Inspiration. Innovation. Inclusiveness. We are Woods Bagot. 

Woods Bagot is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, colour, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status. 

At Woods Bagot, we are committed to creating an environment where difference is celebrated, valued and respected, practices are equitable, and our people feel like they belong. We accept that none of us is smarter than all of us. We believe building a diverse workforce is the foundation to creativity and innovative design – it is only by working together that we can realise the potential of our people, clients and communities around us. Through our inclusive leadership and our truly global studio network of strategists, experience designers and scientists, you will find your voice and have the support and flexibility required to bring your whole self to work and build an exceptional career.