Executive Assistant / Studio Assistant

Woods Bagot is a People Architecture company placing human experience at the center of our design process to create and deliver engaging, future-oriented projects that respond to the way people actually use space.

Our vibrant Los Angeles studio is currently seeking an experienced Executive Assistant / Office Administrator to join their growing team.

Qualifications:

• 3 to 5 years of team administrative assistant experience
• Ability to work with a diverse and large group of creative professionals
• Must be detail oriented and highly organized with an ability to manage multiple priorities
• Strong customer service skills and flexibility are key
• Excellent professional writing and communication ability
• Expert computer skills; Microsoft Office Suite—Word, Excel, PowerPoint, Outlook are a must; experience with the full Adobe Suite desired
• Familiar with project management a plus
• Experience in an architecture/design firm a plus
• Knowledge of the local area a plus

Candidate must:

• Be extremely organized and detail-oriented, and anticipate the needs of the executive staff
• Possess outstanding communication and personal interaction skills, and demonstrated collaboration abilities
• Be able to work in a high-energy environment supporting multiple leaders needing varying levels of support
• Be dependable, organized, self-motivated, and goal-oriented
• Work independently while maintaining a team player attitude
• good computer skills are necessary with experience in standard office programs.
• Be friendly and engaging, reliable, and trustworthy

Roles Performed:

• Calendaring: able to manage calendars for multiple executives and create and manage meeting spaces for local and offsite meetings and global executive videoconferences spanning multiple time zones
• Executive Assistant: book travel, manage executive architecture licenses, create meeting agendas and minutes, expense reports, timesheet support, and various other administrative tasks for executives
• Team Concierge: arrange client meetings, team lunches, executive off-sites, and company parties and events, and assist with finding flights and accommodations for visiting executives,
• Studio management: manage schedules and create PowerPoints for weekly staff meetings and happy hours, assist with office supplies and other facilities needs

How to apply

Applicants are required to submit a resume via our LinkedIn Job Post. Applications will be treated in the strictest confidence. All personal data collected by the Company will be kept confidential and only used for recruitment purposes. We do not accept unsolicited resumes or names from agencies.