Executive Assistant – Marketing Team

About the role

Exciting opportunity to join a top tier architecture studio with 16 studios globally. As part of the Global Client Stream team your role with span across the globe, liasing with different people with various roles and responsibilities. You will take ownership of the monthly meetings that hold this global team together and autonomously produce the report that goes up to senior management.

Based in Sydney, this role will see you pair regular EA responsibilities with your creative abilities to also support the marketing team with content production and coordination of digital assets as required. You will need to have graphic design capabilities, writing confidence and are able to use InDesign.

This role is fast paced and within an innovative business that is constantly evolving. To be successful in the role you are a self starter, effective communicator and someone that is happy to support where required.


Key Responsibilities:

  • Diary management and translation to timesheets
  • Manage, coordinate and distribute monthly meeting agenda and take minutes.
  • Monthly preparation of studio executive report independently
  • Coordinate and deliver timely, accurate and reliable administration support
  • Team assistant to the Marketing Team
  • Creation and amendments to graphics and templates
  • Ensuring that all necessary and appropriate databases, records and documentation are maintained and held in a safe and secure manner.
  • Assist with production of marketing materials as required
  • Assist with client management with maintenance of CRM database, event and meeting management and relationship strategy.
  • Prepare ad-hoc reports as required.


About you

You are reliable, self motivated and able to work independently with minimal supervision. You are honest and reliable and able to communicate effectively.

You will be able to demonstrate:

  • Ability to demonstrate a minimum 3+ years’ experience as an Executive Assistant.
  • Previous experience in marketing or similar creative industry
  • Excellent written & verbal communication skills.
  • Confidence in graphic design abilities
  • Ability to write content
  • Professional and focused when working under pressure.
  • Ability to juggle multiple tasks and priorities conflicting deliverables
  • Highly developed organisational, time management and problem solving skills.
  • Excellent MS Office skills, particularly Word, Excel and PowerPoint.
  • InDesign skills are a strong advantage


Benefits we offer:

In addition to working for a world class design Studio you will enjoy benefits such as:

  • Paid Parental Leave Employee Assistance Program
  • Employee Referral Program
  • Annual Discretionary Bonus
  • Interior Design Professional Memberships
  • Working on some of the most interesting and complex projects in Australia alongside a talented team


How to apply

Please apply via LinkedIn. are required to submit a combined cover letter and resume in PDF format. Please note LinkedIn file restrictions will only allow you to upload one document.

Applications will be treated in the strictest confidence. We do not accept unsolicited resumes or names from agencies.

All personal data collected by the Company will be kept confidential and only used for recruitment purposes.


Mandatory requirements

It is an essential requirement that at the time of applying for this position, applicants must have the legal right to work in Australia.


About Us

Woods Bagot prides itself on driving Dynamic Careers. We believe that our people’s potential are released through opportunities and experiences which are the reward for contribution, initiative, and personal accountability. Our job is to help enable you to take your career to the next level.

If you have the knowledge, skills, and experience for this role, we would love to hear from you!


Inspiration. Innovation. Inclusiveness. We are Woods Bagot.

Woods Bagot is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, colour, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

At Woods Bagot, we are committed to creating an environment where difference is celebrated, valued and respected, practices are equitable, and our people feel like they belong. We accept that none of us is smarter than all of us. We believe building a diverse workforce is the foundation to creativity and innovative design – it is only by working together that we can realise the potential of our people, clients and communities around us. Through our inclusive leadership and our truly global studio network of strategists, experience designers and scientists, you will find your voice and have the support and flexibility required to bring your whole self to work and build an exceptional career.