Document Controller

About the role

We are looking for a document controller to join the project team delivering the design and documentation of a large infrastructure project, Western Sydney Airport.

As a document controller you will be a key part of the project’s management, working closely with the project leader and collaborating with package leaders and team members as well as the project Client, third party consultants and other stakeholders. 


Key Responsibilities:

  • Controlling document flows (incoming and outgoing)
  • Checking/verifying documents prior to issue for accuracy and compliance
  • Maintaining project registers and control logs as required
  • Assisting project teams with storage and access of project information
  • Assisting with preparation of design reports
  • Assisting with preparation of regular project reporting
  • Assisting with scheduling and closeout of project processes
  • Developing project workflows in collaboration with the project leader, and maintaining workflow implementation
  • Managing internal team processes
  • Collaborating with other documentation groups (first point of contact)


About you

You are methodical and process driven. You have experience in document or record management and working with many file types. A basic understanding of construction documentation will also be high advantageous.


You will be able to demonstrate:

  • Microsoft Office power user; knowledge of electronic document management systems such as Aconex, ProjectWise and/or Sharepoint an advantage
  • Willingness to learn
  • Detail-focused document organizing abilities
  • Comfortable working in process-based project delivery
  • High degree of personal organization
  • Able to estimate the time required for tasks and to manage multiple deadlines and prioritize
  • Able to balance competing demands from team members and third parties
  • Comfortable with changes to schedules and/or priorities
  • Able to communicate all issues to the project leader, and to explain processes and requirements to the team
  • Able to use initiative
  • Architectural/engineering background an advantage 


Benefits we offer:

In addition to working for a world class design Studio you will enjoy benefits such as:

  • Paid Parental Leave Employee Assistance Program
  • Employee Referral Program
  • Annual Discretionary Bonus
  • Interior Design Professional Memberships
  • Working on some of the most interesting and complex projects in Australia alongside a talented team


How to apply

Please apply via LinkedIn. Applicants are required to submit a cover letter as one combined PDF document.
Applications will be treated in the strictest confidence. We do not accept unsolicited resumes or names from agencies.

All personal data collected by the Company will be kept confidential and only used for recruitment purposes.


Mandatory requirements

It is an essential requirement that at the time of applying for this position, applicants must have the legal right to work in Australia.


About Us

Woods Bagot prides itself on driving Dynamic Careers. We believe that our people’s potential are released through opportunities and experiences which are the reward for contribution, initiative, and personal accountability. Our job is to help enable you to take your career to the next level.

If you have the knowledge, skills, and experience for this role, we would love to hear from you!


Inspiration. Innovation. Inclusiveness. We are Woods Bagot.

Woods Bagot is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, colour, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

At Woods Bagot, we are committed to creating an environment where difference is celebrated, valued and respected, practices are equitable, and our people feel like they belong. We accept that none of us is smarter than all of us. We believe building a diverse workforce is the foundation to creativity and innovative design – it is only by working together that we can realise the potential of our people, clients and communities around us. Through our inclusive leadership and our truly global studio network of strategists, experience designers and scientists, you will find your voice and have the support and flexibility required to bring your whole self to work and build an exceptional career.