Bid Coordinator

Woods Bagot is a People Architecture company placing human experience at the centre of our design process to create and deliver engaging, future-oriented projects that respond to the way people actually use space.

Our Values

Uncompromising Design. Rigorous Curiosity. Effective Communication. Collective Intelligence. Dynamic Careers.

Woods Bagot is a values-driven organisation and our values underpin everything we do. Values guide the way we work, the way we make decisions and how we interact with each other, our clients and our stakeholders.

About the role

Short term 6-month contract, with a view to become permanent

The role of the Bid Coordinator is to prepare, coordinate and support submission and proposal activities for the region, including globally significant bids. You will be working as part of a team reporting to the Regional Marketing Manager and Studio Chair and shall liaise frequently with the Marketing teams across the Global Studio.

Key responsibilities

Submission coordination and production 

Working closely with the Bid Leaders and Regional Bid & Marketing Manager to coordinate and prepare compliant and compelling submission documents following Woods Bagot protocol.  Documents can include Pre-Qualification Questionnaires, Technical and Commercial Proposals, Presentations 

  • Coordinate the Go/No Go process and How to Win meetings with Bid Leaders and Senior Management
  • Log and update opportunities and Leads in our CRM system
  • Read, understand, and identify key deliverables for each bid and convey to relevant individuals
  • Create submission specific templates including contributors, deliverables, and deadlines
  • Liaise with sub-consultants, communicating effectively to receive timely and accurate input
  • Coordinate and manage in-house team contributions to submission content
  • Contribute to written submissions wherever possible
  • Produce submission documents in Adobe InDesign
  • Maintain bids calendar

Support Business Development and Client Stream

  • Maintain and update Sector Portfolios 
  • Create and update Project Pages
  • Create and update CVs

About you

You will have at least 5 years’ experience in a similar role with a genuine interest in Architecture/Design.

You will be able to demonstrate:

  • Excellent written and spoken English, Arabic would be an advantage
  • Strong organisation skills and a methodical approach
  • Highly proficient skills in Adobe InDesign, Word, Excel, PowerPoint, Acrobat
  • Keen graphic eye


  • CIM qualification (or international equivalent) would be preferred

To apply:

Woods Bagot is an equal opportunity employer. All personal data collected by the Company will be kept confidential and used only for recruitment purposes only.

Please apply with your CV on our LinkedIn post: Bid Coordinator