Assistant Accountant

Are you interested in joining a supportive culture within a global firm? Come build a rewarding career at Woods Bagot!

Woods Bagot is a People Architecture company placing human experience at the centre of our design process to create and deliver engaging, future-oriented projects that respond to the way people actually use space.

Our Values

Uncompromising Design. Rigorous Curiosity. Effective Communication. Collective Intelligence. Dynamic Careers.

Woods Bagot is a values-driven organisation and our values underpin everything we do. Values guide the way we work, the way we make decisions and how we interact with each other, our clients and our stakeholders.

About the role

The Assistant Accountant will support and manage the administration and maintenance of studio accounting and associated processes to ensure that the business has an effective and efficient financial function.

Reporting to the Studio Accountant, you will be part of a small, experienced and proactive Finance team:

  • Supporting the Sydney office in managing the accounts payable function, timesheets, project and resourcing updates, debtors, leave, payroll report and any other finance administrative tasks as required
  • Supporting the Brisbane and Perth offices’ accounts payable function
  • The point of contact within these studios. For example, training new hires in how to use these processes, following up with employees e.g. submission of timesheets, invoices, expenses
  • Assisting the Regional Finance Manager, Studio Accountant, Studio Management Leader and Studio Executive Chair Studio with administrative and accounting tasks.

Your responsibilities will focus on five key areas:

1.     Accounts payable

  • End to end management of all accounts payable processes, including data entry of all  supplier invoicing processes, account set ups, maintenance and approvals
  • End to end management, reconciliation and processing of employee expense claims, travel related cab charges and corporate credit cards
  • Monthly forecasting and cost spend tracking    

2.     Timesheets

  • Create and maintain employee profiles within Woods Bagot’s project and financial management tool (BST) and follow up with employees as required to enable accurate and timely monthly timesheet reporting.

3.     Project setup, resourcing and management

  • Create and maintain projects in BST.
  • To support the effective management of studio projects:
  • Assist the Studio Accountant in setting up monthly studio project review meetings, and with project reconciliations
  • Assist Project Leaders with financial detail on projects
  • Run weekly pipeline meetings with the Business Development and management team to ensure all bids and opportunities are recorded correctly.

4. Debtors

  • Undertake the end to end processes required to effectively support the management of debtors

5. Leave / Payroll reporting

  • Review, reconcile and follow up on all employee leave records to ensure it is accurately submitted through our HRIS system and prepare Payroll monthly review to confirm accuracy of all employee data and information.

Qualifications, experience and skills

The qualifications and experience required to succeed in this role:

  • Bachelor’s Degree or Certificate in Business, Accounting or Commerce
  • 2+ years’ experience (or equivalent) in an Accounting role
  • Advanced hands-on knowledge of Microsoft Excel and Microsoft Outlook is essential

You will be able to demonstrate:

  • An ability to work as part of a team and as well as independently
  • A flexible, proactive and adaptable approach to change coupled with a willingness to learn and a demonstrated ‘can-do’ attitude
  • Professional writing and verbal communication skills in addition to active listening skills
  • A track record in being able to prioritise tasks and manage time effectively
  • An ability to follow through on commitments
  • A proven track record in achieving thoroughness and accuracy when accomplishing a task
  • Problem-solving and influencing capabilities

How to apply

Please send your CV and covering letter through our LinkedIn job post for the Assistant Accountant. Applications will be treated in the strictest confidence and close on 28 September 2021. We do not accept unsolicited resumes or names from agencies.

Mandatory requirement:

It is an essential requirement that at the time of applying for this position applicants must have the legal right to work in Australia (an Australian citizen or Permanent Resident).

Inspiration. Innovation. Inclusiveness. We are Woods Bagot.

Woods Bagot is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, colour, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status. 

At Woods Bagot, we are committed to creating an environment where difference is celebrated, valued, and respected, practices are equitable, and our people feel like they belong. We accept that none of us is smarter than all of us. We believe building a diverse workforce is the foundation to creativity and innovative design – it is only by working together that we can realise the potential of our people, clients, and communities around us. Through our inclusive leadership and our truly global studio network of strategists, experience designers and scientists, you will find your voice and have the support and flexibility required to bring your whole self to work and build an exceptional career.